As a society, planning trips or one-off events are a great way to engage new members and bring people together. This
page is here to help you plan and execute great trips/events for your society! Please take your time to go through
all the sections, and if you have any doubts, feel free to drop an email to suclubs@bournemouth.ac.uk
Trip and Event Proposal
This form should be completed when you are planning an event or trip with a society. The more information you
can provide, the more support and advice we will be able to offer.
All Event proposals must be received at least 4 weeks prior to your event date.
All Trip proposals must be received:
- For day trips: 4 weeks prior to departure
- For overnight UK trips: 6 weeks prior to your departure
- For overseas trips: You must meet with the Student Opportunities team at least 8 weeks prior to proposed
departure
Please send completed forms to suclubs@bournemouth.ac.uk with the
subject line Event/Trip
Proposal and your society name.
If you wish to hire one of SUBU's Commercial venues you will need to complete the proposal form below.
For hiring venues inside the Old Fire Station, the team will ask you to complete an additional Event Set Up form,
once your proposal has been approved. This should also be emailed to jecclestone@bournemouth.ac.uk.
Trip Registration Form
This form is required to be completed for all society trips once a proposal has been accepted by the Student
Opportunities Team. Please complete the details below and email to suclubs@bournemouth.ac.uk along with a completed risk assessment.
Transport Options for Trips
When booking transport for your society trip, it is important to consider what options you may have to get your
members from A to B in the most cost-effective and environmentally friendly way to you.
Hire vehicles: Minibuses and hire cares are the most used mode of transport by societies and is
our recommendation for trips. Our suggested supplier for minibus hire is Abacus. If you wish to book with
Abacus for minibus or car hire, please email suclubs@bournemouth.ac.uk. Please
note: If you are hiring a vehicle for a single day over a weekend, you may be liable for
hire cost of multiple days. Please ensure you confirm this when accepting your booking quote.
Coach Hire: Coach hire is on the expensive side, but a much more cost-effective way for large
groups to travel together and means that a member of the society won’t have to drive the vehicle. To make sure
you get the best value for your money, we can list your trip on DrivenConnect- a platform that allows coach
companies to bid for your journey, meaning that you can save up to 30% on travel costs. Fill out the request form
below and a member of our team will be in contact with quotes!
Train/ Public Coaches: Travelling by train or coach is ideal if you are travelling beyond
Bournemouth in a small group. It is always best to purchase tickets as early as possible to avoid paying inflated
prices and so that you can reserve seating. Before purchasing tickets, always check if members have railcards/
coachcards that can be used for the journey.
When booking trains, we reccommend using Trainline to find the best prices. If booking puclic coaches, National
Express coaches go directly from Bournemouth Coach Station (opposite the Train Station in Lansdowne)
SUBU Venue options
SUBU has a number of commercial venues available to SUBU Clubs and Societies to hire free of charge:
- The Old Fire Station
- Engine Rooms
- The Loft
- Main Room
- Dylan's Bar and Grill
Full details on what is available in these venues and how to book can be viewed in the guidance document below:
Give it A Go
The Give it a Go programme (also known as GIAG) is a great way to give potential members the opportunity to try out
your society before they purchase a membership. We have changed the way GIAG's work during Freshers and
Refreshers to make it easier than ever for your society to take advantage of the programme.
Simply pick a date between September 20th 2024 and November 1st 2024 and complete
the form below to register your event with us and we will take care of the rest! This includes getting an event
up on the SUBU website to help you advertise!